Texas ASC Sees 47% Labor Savings with
PREFcards™ to Create, Edit, and Case Cost
their Surgeon Preference Cards.
Customer: The Baylor Scott & White Surgicare – Fort Worth, TX
Challenge: Decrease labor time maintaining surgeon preference cards
Product: PREFcards™ – a cloud-based preference card software
Results: 47% labor savings and 45% increase in surgeon satisfaction
Case Study
When it comes to managing surgical preference
cards the frequent failure by Ambulatory
Surgical Centers to consistently maintain
accurate, useful, and updated cards result in a
poor surgeon experience as well as wasted labor
and supplies.
Two of the largest ongoing challenges ASC’s are
facing include managing surgical supply costs
and effective utilization of OR staff to help
increase retention and avoid burnout.
In early 2022, The Baylor Scott & White (BSW)
Surgicare in Fort Worth, TX engaged with
PREFcards™ to measure and assess the positive
impact a modern digital preference card software
would have on their surgical services.
With over 14,000 cases performed annually which
include Orthopedics, Gynecology, Plastic Surgery,
and ENT by hundreds of surgeons and staff in 10
Operating Rooms and 4 Treatment Rooms, BSW
Surgicare knew that any improvements and
savings gained when calculated annually would be
significant.
The study by BSW and PREFcards™ compared the
labor time needed to complete three key tasks
related to maintaining accurate preference cards.
These tasks included 1) creating a new preference
card, 2) editing an existing card, and 3)
determining cost per surgical case. Each of these
tasks were completed in the manual paper card
system, the EHR digital preference card system,
and in PREFcards™ a cloud-based software that
utilizes images, multiple note fields, and detailed
information including costs on surgical supplies.
After evaluating the speed of each system, the
results were clear, PREFcards was at least 47%
faster than the paper card and EHR preference
card systems when measuring the combined time
to complete all tasks.
In addition to the labor savings by using
PREFcards™, BSW was also able to lower the waste
of unused high dollar surgical supplies. Moreover,
surgeon satisfaction scores improved by 45% as
procedure turnover time decreased and the
correct surgical equipment and supplies were
ready and waiting in the OR and treatment rooms.
“Overall, I believe the PREFcards™
platform provided a much better
experience for the nurses and scrub
techs before, during and after the
procedure.”
– Jessica Estep MSN, RN, CNOR
______________________________________________
About PREFcards™
PREFcards is a cloud-based surgical preference card
solution that increases efficiency and reduces waste
in hospitals and ambulatory surgery centers. It offers
a full suite of tools and services to convert existing
preference cards to digital versions, integrate with
inventory and scheduling software, create, and
manage preference cards, and view real-time case
cost and usage reports.
© 2022 PREFcards LLC. All Rights Reserved. CS1022 12
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PREFcards EHR card Paper card